AudioLens provides powerful AI Notes Templates to help users generate actionable and tailored notes from their audio recordings. By using these templates, users can ensure the notes align with their objectives and meeting contexts.
What are AI Notes Templates?
AI Notes Templates are predefined or customizable instructions that guide the AI in generating notes from transcripts of your audio recordings.
These templates can highlight specific elements of a conversation, such as action items, key takeaways, or detailed summaries. They make it easy to create structured and meaningful notes tailored to your needs.
Benefits of Using AI Notes Templates
Customizable: Customize notes to fit the specific contexts and objectives of your workflows or needs.
Efficiency: Save time by generating structured outputs automatically.
Consistency: Maintain a consistent format for specific types of audio recordings throughout your workspace.
Types of AI Notes Templates
System Templates:
Predefined templates designed for common scenarios like summarizing meetings, highlighting action items, or generating concise overviews.
Accessible to all users and cannot be edited or deleted.
User Templates:
Custom templates created by users to suit specific workflows and objectives.
Available to users on paid plans.
Up to 25 custom templates allowed per account, with prompts limited to 4,096 characters.
How to Use AI Notes Templates
Selecting a Template:
When a recording is ended, during the Recording Settings configuration, choose a System or User template to guide the AI notes generation process
Creating Custom Templates:
Navigate to the "AI Notes Templates" section in App Settings.
Click "Create New Template" and provide the following:
Title: A descriptive name for the template.
Prompt: Provide clear and specific instructions for the AI to follow when generating notes. This can include outlining the structure, key points to emphasize, and the tone or format desired.
For example: You can request a bulleted list of action items or a detailed summary with sections for discussion points and decisions.
Deactivating and Deleting Templates:
Deactivating Templates: Deactivate templates to temporarily remove them from use. This is useful if a template is not currently needed but may be reused in the future.
Deleting Templates: Permanently delete user-created templates if they are no longer relevant. Note that only deactivated templates can be deleted to prevent accidental loss of active configurations.
Sample Templates
Here are some examples to help you create effective AI Notes Templates:
1. Action Items Template
Generate a list of action items discussed during the meeting. Each item should:
- Begin with a bullet point.
- Clearly state the action required.
- Include the responsible person (if mentioned).
- Provide a deadline or due date, if specified.
- If no deadline is mentioned, use "TBD."
2. Key Takeaways Template
Summarize the key takeaways from the conversation. Format the notes as:
1. **Topics Discussed:** List the main discussion points with brief explanations.
2. **Decisions Made:** Highlight key decisions, along with the responsible party (if applicable).
3. **Deadlines:** List important dates or deliverables.
Example Output:
- "Discussed Q1 sales targets and approved revised goals. Deadline: Jan 15, 2025."
3. Detailed Summary Template
Create a detailed summary of the meeting with the following structure:
1. **Context:** Provide an introduction with meeting objectives.
2. **Discussion Topics:** Organize points by topic with brief summaries for each.
3. **Decisions & Action Plans:** List decisions made and corresponding action plans.
4. **Attendees:** Include a list of participants (if available).
Example Output:
"The meeting focused on streamlining the marketing pipeline. Key decisions include consolidating ad spends (Action: Marketing Lead, due Feb 10). Attendees: Jane, John, and Alice."Benefits of Using AI Notes Templates
Best Practices for Creating Templates
Keep instructions clear and specific to guide the AI effectively.
Use examples in your prompt to demonstrate desired output formats.
Regularly review and update your templates to ensure alignment with evolving workflows.
Leverage AI Notes Templates to enhance productivity and generate meaningful insights from your conversations or meetings. For further assistance, contact [email protected].